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Executive AI coaching · Greater Cleveland & nationwide

Use more of what AI can already do.

We start from the work already on your desk, then help the organization around you do the same.

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Carl Roose

Innovating with AI Certified Consultant

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Carl Roose, founder of Mindteam

A months-long certification from Innovating with AI, a community of practicing AI consultants. Completed July 2025.

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Recent clients and audiences

  • AARP
  • World Learning
  • American Camp Association
  • American Friends Service Committee

The idea

AI and your work are moving on separate tracks.

The tools get better every month. The work of an organization changes far more slowly, and it should. So the useful question isn’t what AI might do someday. It’s what the tools you already have can do for the work in front of you this week.

That’s where we work, at the point where the two tracks meet. We start from a task you already do, use more of what the tools can already handle, and set most of the rest aside until it earns a place.

And we’re specific about it. Every recommendation says what the tool does, which task it does it for, and who answers for the result.

Ways in

Most people start in one of two places: with their own work, or with the people who set direction for their organization.

For leaders

Executive AI Sprint

“I should be further along with AI than I am, and my team is watching.”

Four private 90-minute sessions, about a week apart, on your real work. You leave with what you built, a written report of the sessions, and your own list of what to hand off and what to keep.

Limited to three leaders a quarter, so start dates depend on availability.

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For organizations

Board briefing

Ninety minutes for a board or leadership team: where the tools stand, what they mean for an organization like yours, and a clear line on what’s fine to approve today, what needs a habit first, and what stays off the table. A written memo follows.

Workshop

Hands-on sessions where your staff use the tools on their own work and leave able to do something new on Monday.

Ask about a briefing or workshop

When a leader says “now do this for my team”

Most of our organizational work begins that way. Each of these has a fixed scope, agreed in writing before work starts.

  • Strategy & research

    A clear, ordered plan: where you are, what’s worth doing next and what can wait.

  • Training

    Hands-on modules built for how your staff already works.

  • Builds

    When a small tool is the right answer, we build it, test it and hand it over with the training to keep it running.

  • Ongoing advisory

    Tool evaluations, briefings and judgment on call, quarter by quarter.

What clients say

My go-to team for AI initiatives

“Mindteam helps the organizations I work with connect the dots from strategic thinking to practical implementation, in a way most IT contractors and internal teams can’t. Carl’s work with us on multicultural AI strategy reflects not just technical expertise, but genuine insight into how these tools can transform organizational culture and audience engagement.”
David RamirezEnterprise consultant

Real business advantages, within days

“My company was already using AI-enhanced workflows in some areas of our operations, but in a single conversation, Carl taught me new AI tools and techniques I could use day-to-day by myself. I immediately started using several of them, with some significant benefits already.”
Jodi SchaferHR executive & business owner

A game-changer for our team

“Mindteam’s ability to simplify complex ideas around AI and present them in such an engaging way has already helped us enhance our processes and save valuable time. It was like a lightbulb moment for all of us, and we’re excited to continue applying these insights to our organizational workflow!”
Nellie ScottNonprofit executive director

It’s been an amazing tool for me

“I just wanted to say thank you. The tools you showed me have been a true game changer in how I’m able to support my practice and my patients. They allow me to gather lots of reliable clinical data, then organize it into a personalized regimen and put it in terms my patients can understand. These new workflows will save me so much time.”
Paul RobisonHealthcare practitioner

Brings holistic thinking to AI strategy

“As a fellow AI professional, I can attest to Carl’s formidable expertise in emerging AI technology and the many new capabilities it brings. Mindteam’s practical and creative guidance can drive meaningful business transformation in any organization seeking a forward-thinking edge.”
Justin SmithNeuroscience PhD and CTO

Invaluable expertise for organizations navigating the AI landscape

“Carl was among the first to grasp generative AI’s transformative potential, and consistently translates cutting-edge developments into practical, powerful solutions. He doesn’t just understand AI—he transforms it into real-world results. His rare blend of technical mastery and interpersonal skills makes him the ideal bridge between cutting-edge technology and business value.”
Alex LundryData scientist & founder

Speaking & workshops

The hard part of AI adoption isn’t the technology. It’s the humans.

We speak to associations, nonprofits and community groups, often to rooms where people use AI a little and worry about it a lot. In person or remote.

  • The advantage isn’t being early—it’s being ready

    Keynote · about 40 minutes plus questions

  • Hands-on working session

    Breakout or workshop · people leave having used the tools on their own work

  • Board briefing

    90 minutes for a board or leadership team

Recent rooms

American Camp Association, Ohio Camp Conference (Feb 2026) · World Learning, AI for Global Changemakers (Apr 2026) · Practical AI Roundtable for operations leaders (Aug 2026)

To book a talk, write to info@mindteam.ai with the date, the audience and how much time you have.

Carl Roose leading a working session

What people ask us first

Short answers to the questions we hear most. We last reviewed them in October 2026, and we revise them as the tools change.

Where should I start?

With your own work, before your organization’s. Pick one task you do every week, like the reading you take home or the email you’re behind on, and do it with AI on real material until you trust the result.

Is it safe to put our information into these tools?

It depends more on the kind of account than on the tool. Personal accounts, free or paid, may use what you type to train future models unless someone turns that off, and business plans generally don’t. Most organizations need a two-line rule about which accounts to use long before they need a policy.

Do we need an AI policy?

You already have one: it’s whatever your staff are doing now, and it probably differs from one department to the next. Write that down first, and start with the people who refused to use AI, because they’ve usually thought hardest about the risks.

Why do most AI pilots fail?

The model usually did its job. Pilots fail at the handoff, the moment nobody owns adoption. That’s why we start with the people who’ll use the tool and decide, before anything is built, who answers for it afterward.

Should we pay someone to build AI tools for us?

Sometimes, once you know exactly which job you want done and who will check the results. When a small tool is the right answer, we build it. We don’t sell software or licenses, so we have no reason to recommend one when a change in how you work would do.

Our team

Carl Roose

Carl Roose

Founder & lead advisor

Carl has spent his career where new tools meet the people expected to use them.

For twenty years he led design, communications and organizational development inside a large international nonprofit. The lesson that stayed with him: people change how they work when they feel capable, not when they’re told to.

He began using generative AI on his own work in 2022 and before long made it his job. Since then he has coached senior leaders one-on-one, done strategic AI research and advisory for AARP, and spoken to associations, nonprofits and community groups across the country.

He works as a practitioner, not a vendor: plain about what the tools do well, honest about where they fall short, and focused on what changes for the people doing the work. Carl is an Innovating with AI Certified Consultant and lives in Oberlin, Ohio.

Isabelle Ricardo

Isabelle Ricardo

Operations & business development

Isabelle joined Mindteam in 2024, bringing more than five years of client-facing experience, much of it as a dance instructor working one-on-one with students. That work taught her how to understand what someone is hoping for, ask the questions that sharpen it, and build a plan that gets them somewhere they may not have known they could go.

She brings the same approach to Mindteam. With a background in psychology and business, she focuses on the client experience: how people engage with AI, where they get stuck, and what helps them move from awareness to real adoption. She also builds the internal tools and resources that help our team serve clients well. Having started her career as AI arrived in the workplace, she’s at home with these tools and with the questions they raise.

Let’s start with where you are.

There’s no charge for the first conversation, and it should be useful to you whether or not we end up working together.

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Or write to us at info@mindteam.ai.